Business Details
16 Years
experience
Your Trusted Wedding Coordination Experts in Louisville, KY
Since 2010, we have dedicated ourselves to perfecting wedding coordination services in Louisville, KY, ensuring stress-free and joyful celebrations for every couple. Our expert team combines meticulous planning skills with seamless day-of execution, enhancing your vision with a professional touch to guarantee flawless results. With a proven approach refined over 14 years, we specialize in creating memorable experiences by managing every detail, from initial consultations to vendor coordination and timeline creation. Our team members bring diverse expertise in event logistics, crisis management, and personalized service, reflecting our commitment to excellence.We pride ourselves on transparency, reliability, and a client-centric philosophy that prioritizes your unique needs and preferences. Our industry recognition, including accolades like Louisville Business First's 40 Under 40 and NAWBO's Woman Business Owner of the Year, underscores our dedication to maintaining the highest standards in wedding coordination. By focusing exclusively on weddings and events, we ensure unparalleled expertise in transforming your vision into reality while alleviating planning stress.
Services
Wedding Coordination
Rehearsal Dinner Planning
Vendor Recommendations
Planning Consultation
Hotel Room Blocks
Details
- Year established: 2010
Highlights and features
- We offer 14+ years of specialized wedding coordination expertise in Louisville
- Our team includes certified event planners with crisis-management training
- We provide complimentary hotel room block booking through our IATA number
- We guarantee personalized vendor recommendations tailored to your preferences
- Our proven process ensures flawless execution of 200+ weddings annually
Associations and certifications
- Louisville Business First 40 Under 40
- NAWBO Woman Business Owner of the Year
What people say
Stress-free and filled with joy
Flawless execution
Best investment
Seamless process
Attention to detail
Services
Wedding Coordination
Our comprehensive wedding coordination ensures seamless execution from ceremony to reception. With expert logistics management and vendor communication, we handle timeline creation, rehearsal orchestration, and day-of problem solving. Clients benefit from our established relationships with Louisville's top venues and our proven process refined over 14 years of successful events.
Vendor Recommendations
We connect couples with trusted vendors matching their style and budget. Our curated network includes photographers, florists, and caterers vetted through 200+ annual weddings. This service ensures quality coordination between all parties while maintaining your vision's integrity throughout the planning process.
Hotel Room Blocks
Our IATA-certified travel services secure preferred hotel rates for wedding guests. We negotiate blocks at Louisville's top venues, from boutique NuLu hotels to downtown conference centers. This complimentary service simplifies guest logistics while ensuring optimal location and pricing for your event's needs.
Planning Consultation
We offer targeted planning sessions to address specific challenges or timelines. These consultations provide expert guidance on budget allocation, vendor selection, and timeline optimization. Clients receive actionable recommendations to keep their planning process organized and stress-free.
Rehearsal Dinner Planning
Our team creates customized rehearsal dinner experiences tailored to your preferences. From venue selection to vendor coordination, we manage all logistics to ensure a memorable start to your wedding weekend. This service includes timeline creation and day-of coordination for out-of-town guests.
People
Maggie Heely
Founder
Maggie founded Weekend Wedding Warrior in 2010 after earning her Masters in Marriage and Family Therapy. Recognized as NAWBO's 2014 Woman Business Owner of the Year, she brings unique crisis-management skills to wedding coordination. A Louisville native, she balances business with family life in the Cherokee Park area.
Debbie Saag
Senior Coordinator
Debbie leads logistics coordination with 10+ years of Louisville event planning experience. A University of Louisville graduate, she specializes in seamless timing execution and vendor management. Active in local community organizations, she maintains strong relationships with Kentucky venues and suppliers.
Alicia Sarantis
Lead Coordinator
Alicia has coordinated 200+ weddings since joining in 2011. Her University of Kentucky education and passion for perfection ensure every detail meets client expectations. She contributes extensive knowledge of Louisville's wedding industry and maintains active roles in animal rescue organizations.
Emily Nixon
Event Director
Emily brings 11 years of Louisville event experience, including leadership roles at major venues. Her Indiana University background supports creative problem-solving and vendor coordination. She specializes in managing complex logistics while maintaining the fun and excitement of wedding planning.
Jessica Tate
Lead Coordinator
Jessica transitioned from assistant to lead coordinator in 2020, demonstrating exceptional problem-solving skills. With 8 years of experience, she maintains calm under pressure while managing unexpected challenges. Her family life in Oldham County informs her understanding of client needs and timelines.
Questions
What specific wedding coordination services do you offer?
We provide full-day coordination, timeline creation, vendor management, rehearsal orchestration, and post-event wrap-up services tailored to Louisville venues.
How does your pricing structure work?
Our base coordination package starts at $4,850, with optional add-ons for rehearsal dinners, vendor recommendations, and planning consultations.
What experience does your team have?
Our team collectively coordinates 200+ weddings annually, with individual coordinators having 5-14 years of Louisville-specific event planning experience.
Do you offer hotel room block assistance?
Yes, we provide complimentary hotel block booking through our IATA travel credentials, negotiating preferred rates for wedding guests.
Are you available for weddings outside Louisville?
While based in Louisville, we coordinate events throughout Kentucky and Southern Indiana, including bourbon trail venues and Kentucky Derby locations.
